Facilities

The facility boasts over 23,000 square feet of indoor and outdoor meeting and event space!

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Will Rogers Ballroom

Housing up to 450 guests in a banquet style seating arrangement and 750 in a theater style, at approximately 5400 square feet, the ballroom is the main meeting space in the facility.

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Exhibit Hall

At 2340 square feet, the Exhibit Hall is optimal for vendors and exhibits, but also excels as a buffet or registration area for guests.

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Outdoor Theater

Featuring a theater area of approximately 9700 square feet. Perfect for ceremonies or receptions!

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Patio

Paved outdoor space at approximately 1600 square feet. Ideal for small luncheons or meet and greets!

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Home

From Simple to Simply Amazing…. Located just minutes from Tulsa, Claremore’s premier facility boasts over 23,000 square feet of indoor and outdoor meeting and event space. With friendly, helpful staff and pricing to fit every budget why not plan your next function at our beautiful new facility.

Facilities

Claremore Conference Center Layout

Will Rogers Ballroom

The Will Rogers Ballroom is the main meeting space in the facility. It is approximately 5400 square feet and features state of the art sound and video equipment including two 110” drop down screens and wireless projectors and microphones. It can comfortably house up to 450 guests in a banquet style seating arraignment and as many as 750 in a theater style arraignment. (Other seating configurations available) This room also boasts many comprehensive features such as a 10’ overhead door for easy load in and out, high ceilings, a beautiful polished concrete floor, as well being connected to our spacious new catering kitchen so your caterers can take care of your guests need with ease. This space is perfect for weddings, parties, corporate training events and meetings.

This space is also available to be split into two pieces via a floating air wall, Will Rogers North is then 2000 Square feet and Will Rogers South is 3400 square feet

Claremore Exhibit Hall

Our exhibit hall is the space that flows into the Will Rogers Ballroom. It is 2340 square feet and is a beautiful, open and airy space with high ceilings and abundant natural lighting. This space has ample electrical to house vendors or exhibits. It is also ideal for use as a buffet area by caterers, or simply for a meet and greet or registration area for your guests

Mickey Perry Board Room

The Mickey Perry board room is approximately 190 square feet and features a beautiful conference table, and state of the art conference equipment. You can comfortably hold meetings for up to 10 people in this space.

Lynn Riggs & J.M. Davis Rooms

Our Lynn Riggs and J.M. Davis rooms are each 800 square feet. They both feature state of the art sound and video equipment as well as well as a wet bar for your convenience. Each room can seat approximately 40 people in a banquet style configuration or 75 utilizing a theater style set up. These rooms also have floating air walls that can be used to divide them into 400 square foot spaces.

Outdoor Theater

Our outdoor theater area is a beautiful green space of approximately 9700 square feet. It is perfect for a wedding ceremony or reception area for your guests.

Patio

The patio area is a paved outdoor space that is approximately 1600 square feet and is ideal for a small luncheon, meet and greet or registration area.

Kitchen Services & Utilities

  • Portable Bar
  • Chafing Dishes
  • Drink Servers
  • Ice Machine
  • Drink Service
  • Break Service

Venue Service & Utlities

  • Wireless Microphone
  • Wireless Projectors
  • 110" Screens
  • Staging
  • Risers
  • Podium

Event Services

  • Onsite Venue & Logistics Management
  • Audio/Video & Event Production
  • Social Program Creation/Entertainment/Delivery

Configruation Suggestions

Conference and Hollow Square:

Appropriate for interactive discussions and note-taking sessions for fewer than 25 people.

E-shape, U-shape and T-shape:

Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual equipment is usually set up at the open end of the seating.

Ovals and rounds:

Generally used for meals and sessions involving small group discussions. A five-foot-round table seats eight people comfortably. A six-foot-round table seats 10 people comfortably.

Theater:

Appropriate for large sessions and short lectures that do not require extensive note taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.

Schoolroom or Classroom:

The most desirable setup for medium to large-size lectures. This configuration requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.

Hotel

The conference center is located directly next door to Holiday Inn Express & Suites. This beautiful, brand new facility offers complimentary breakfast to guest staying in one of its 81 rooms. They also offer other great amenities such as an indoor pool, free Wi-Fi, complementary business center, next day dry cleaning.

Contact Us

  • Claremore Conference Center

  • Phone:
    918.965.1931
  • Fax:
    918.965.1932
  • Address:
    1400 West Country Club Road,
    Claremore, Ok, 74017
  • Email:
    ctrauernicht@promisehotels.com